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Party Planning Tips for Calculating Quantities Needed

Napkins

Have you ever noticed that most paper party supply manufacturers offer twice as many napkins per package than plates? This is because that is the amount you will normally need. Some additional guidelines are provided below.

Napkins Calculations Base Per Hour

 Guests 
 Cocktail Party 
 Dessert Party 
 Sit Down Dinner 
 Buffet Style Dinner 
1
7
2
1
3
10
70
20
12
30
25
175
50
29
75
50
350
100
58
150
100
700
200
115
300

Napkins Comparison

Caspari
Ideal Home Range / IHR
Style
Folded
Case Count
Style
Folded
Case Count
Cocktail
5" x 5"
240
Cocktail
5" x 5"
240
Luncheon
6.5" x 6.5"
240
Luncheon
6.5" x 6.5"
240
Dinner
7.5" x 7.5"
240
Dinner
8" x 8"
240
Guest Towels
4.5" x 8"
180
Guest Towels
4.5" x 8"
192
Guest Towels - Airlaid
4.5" x 8"
144
Rondo (dinner)
(disc)
n/a

Plates

Many times you can plan on one (1) plate per person, yet you should plan on extras. People drop their plates, "lose" them, or throw them away and decide to get more food. To be realistic, add 15% - 25% more in your planning if your celebration is not a sit down meal. You can always use any left over plates at a later time.

Paper Party Plate Sizes and Shapes

Caspari
Ideal Home Range / IHR
Dinner Plates
Dinner Plates
Style
L
W
Style
L
W
Round
10.5"
10.5"
Round
10.5"
10.5"
Square
10.5"
10.5"
Square
10"
10"
Rectangular
n/a
n/a
Rectangular
12"
7.5"

Salad/Dessert Plates
Salad/Dessert Plates
Style
L
W
Style
L
W
Round
8"
8"
Round
8"
8"
Square
7.25"
7.25"
Square
7"
7"
Rectangular
n/a
n/a
Rectangular
9"
5.5"